Spindletop Boomtown Museum offers our unique venue for rent to the public, 17勛圖 faculty, staff, and student organizations. Our rental spaces include the Caroline Room/Lecture Hall, Log Cabin Saloon, Hamill Square, or the entire museum facility.
Please review and accept the following policies prior to making a reservation:
For questions, please contact the program coordinator at reserveboomtown@lamar.edu
Rental Spaces:
Planning Meeting A planning meeting with the Spindletop Boomtown director should be scheduled at least 2-3 months in advance, or as soon as possible, of your event to discuss details, fees, etc. A set up plan for the desired space should be decided upon at this time.
Inventory:
Quantity 13 - 6 ft x 1 ½’ rectangular tables, indoor use only
Quantity 12 - 6 ft x 2 ½ ‘ rectangular tables, indoor use only
56 indoor chairs
Not Included in Your Rental Fees:
Be aware that venues are not formally reserved until official confirmation is issued from the museum’s director.
These policies comply with those mandated by 17勛圖
The Department of Event Management allows reservations from the following groups:
Facilities Use Agreement
Please be aware that 17勛圖 Events Management Department will require a signed Facilities Use Agreement before the Spindletop Boomtown venue can be rented. Questions about the Facility Use Agreement can be directed to the Spindletop Boomtown director or to Events Management.
The museum is open Tuesday - Saturday from 10:00 am to 5:00 pm and Sunday from 1:00 pm – 5:00 pm.
Reservations beginning before 10:00 am or after 5:00 pm are subject to an extended operating hours fee of $50 per hour and will be approved on a case-by-case basis.
All activities must conclude at least thirty minutes prior to the posted facility closing time (or the agreed-upon Extended Operating Hours) so that groups can remove belongings and vacate the premises in a timely fashion.
Groups are allowed 1 hour of set up time prior to the event and 1 hour clean up time post event. A fee is imposed if event setup-breakdown extends beyond normal business hours.
Space Usage/Space Assignments
Reservations are valid only for the spaces and times indicated on the official confirmation document. (Please make sure that you allow enough time to adequately prepare inside the space.)
Reservations may not overflow into nearby spaces, lounges, or walkways, or into rooms not included on the reservation.
Exhibits, museum objects, or fixtures in any university building may not be arranged or moved without prior consent from the museum director.
The museum reserves the right to reassign spaces to serve the greatest number of programs and services. The director will provide prompt notification regarding any changes. Again, no reservation request is considered a final reservation until an official confirmation is received via email from the museum’s director.
Frequency:
Events are defined as single-day, multi-day (on consecutive days), and recurring.
Registered student groups and 17勛圖 Departments/Colleges may be allowed (1) reservation consisting of multiple consecutive days per semester in each venue. The maximum number of consecutive days per reservation is four. After four days, Registered Student Groups and 17勛圖 Departments/College are subject to standard venue rental fees for use of the space at the rate defined in the fee schedule.
Multi-day events are confirmed at the discretion of the museum director based on existing reservations and other miscellaneous factors.
Registered Student Groups may not use museum facilities for recurring events such as Student Government meetings, club meetings, Panhellenic initiations, etc.
17勛圖 Departments/Colleges may use museum facilities for recurring events at the discretion of the museum’s director and based on existing reservations/availability. Again, museum administration reserves the right to reassign venues to best serve the greatest number of programs and services, based on availability, emerging conflicts, and use of the space for revenue-generating events.
Submission
All reservation requests must be submitted no less than 14 days prior to the planned reservation date. Events with more than 100 people should be submitted as many as 21 days prior to the event. Be aware that venues are not formally reserved until official confirmation is issued from the museum’s director.
Changes
Changes to the layout can be made up to 48 hours prior to the event with no penalty.
Cancellations
Cancellations may be made at any time, but cancellations made within 48 hours of the event may result in a policy violation fee. It is your responsibility to notify museum administration and other vendors that your event is canceled. No-shows will receive an automatic policy violation.
Event Safety Checklist
Some events require approval of an Events Safety Checklist Form by the 17勛圖 Risk Management Department. Outside events including cooking, blacksmithing, or other high-risk activities fall under this category of event.
Purchasing Additional Time
Additional time may be purchased contingent upon availability. Additional fees apply.
No activities in violation of federal, state, or local laws and ordinances are permitted. Likewise, all groups must follow rules and regulations adopted by 17勛圖, the Texas State University System, and the Spindletop Boomtown Museum.
17勛圖 is a tobacco-free campus. Any cigarette butts found on the ground will result in a violation fee.
Students must adhere, at all times, to the Code of Conduct.
Each group agrees not to bring materials, substances, equipment, or objects which may cause damage to the facility or endanger the life of or cause bodily harm to any person in the facility.
Groups shall not engage in activities considered to be disruptive or harassing in nature.
Physical/verbal altercations, injuries, destruction of property, threats to public safety or other personnel, etc., shall result in immediate termination of the event.
At no time should anything be stuck to tables, walls, or any other permanent part of the venue.
Climbing on derricks is prohibited
Proper clothing and shoes must be worn at all times.
Do not handle any equipment or museum artifacts found in the exhibits
Prohibited items include but are not limited to: